The Alumni Association of Beaconsfield High School will hold its Annual General Meeting on May 24, 2017 at the High School at 7:00 p.m. to review its Constitution, receive a financial report, adopt the 2017-18 budget, elect its 2017-18 slate of Officers, and to formally comply with all necessary legal obligations for this committee of volunteers.
The following is a slate of nominees for the nine Executive Committee positions. Nominations will also be welcomed from the alumni who present themselves at the meeting.
*President: (Jeff Shoer)
Vice President: (Christine Garner)
Secretary: (Bill Stockwell)
*Treasurer: (Don Macbeth)
*Activity Coordinator: vacant
–Social media coordinator (Doug Brown)
Publicity Coordinator (& Newsletter Editor): (Barbara Hermon)
(Interim) Reunion Coordinator: (Wayne Clifford)
*Staff Coordinator: Tanya Sarlos
*Membership Registrar: (Henriette Geerlings)
* Two-year term May 2017- May 2019
We invite and encourage you to participate in this meeting.
NOTE: The Executive Committee shall consist of the following officers elected in years ending with an odd number: President, Treasurer, Membership Registrar, Activity Coordinator and Staff Coordinator; and of the following officers elected in years ending with an even number: Vice-President, Secretary, Publicity Coordinator & Newsletter Editor, and Reunion Coordinator. As well, Principal Rosemary Patterson (or the Principal’s Representative) and Past-President Birket Foster are part of the Executive Committee and have all rights, privileges and obligations of other members of the Executive Committee but hold no voting privileges at meetings of the Executive Committee.
ALUMNI ASSOCIATION OF
BEACONSFIELD HIGH SCHOOL
BY-LAW I – Annual General Meeting
- The Annual General Meeting of the Association shall be held on the date, at the place and at the hour determined by the Executive Committee each year, provided that the Annual General Meeting shall be held no later than thirty (30) days following the end of the fiscal year. At least ten (10) days notice of the meeting shall be given to all members. The quorum shall be fifty-one percent (51%) of the members of the Executive Committee.
In the event that a quorum is not attained, the meeting shall be rescheduled automatically and without further notification for the seventh day from the originally-scheduled date, and such meeting shall be considered legal even though the above-mentioned quorum is not attained.
- The order of business at the Annual General Meeting shall be as follows:
a) Call to order;
b) Adoption of Minutes of previous Annual General Meeting and subsequent General Meetings;
c) Business Arising out of the Minutes;
d) Receipt of written reports:
i.) President’s Report
ii.) Treasurer’s Report and Financial Statements
iii.) Report of the Auditor or Audit Committee
iv.) Membership Registrar’s Report
v.) Reports of other Executive Committee members
vi.) Reports from Standing and Special Committees;
e) Amendments to the Constitution, By-laws, Guidelines;
f) Election of Executive Committee members and members of the Standing Committees;
g) Budget for the Succeeding Year and New Business;
— follow-up to Yearbook –list grads
— write a generic letter to families re alumni association address list
h) Questions from the Members;